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Job Details
Posting Date
10/09/2017
Expiry Date
24/09/2017 897-2017-09-10T14:41:20
Administrative Assistant
Category Non Faculty Vacancies
College Departments
Department Clinical Training Center
Job Purpose

  • Administrative Assistant for University of Sharjah Clinical and Surgical Training Center
  • Providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
Main accountabilities & expectations
  • Provide office support services in order to ensure efficiency of the center
  • Implement and maintaining procedures /administrative systems
  • Typing/word processing , preparing letters, presentations and reports
  • Taking messages, arranging appointments, organizing meetings, maintaining diaries and scheduling courses  (in coordination with course instructors and coordinators)
  • Developing / maintaining the current filing system
  • Managing databases
  • Maintaining an adequate inventory of center supplies, stationary and kitchen stuff
  • Reporting any maintenance issues immediately to the responsible department
  • Collate, process and follow-up purchasing and services orders
  • Handle internal communications in Arabic and English with procurements, recruitments, maintenance, finance and other departments within University of Sharjah
  • Handle external communications in Arabic and English with suppliers, clients, partners, national, regional and international collaborators
  • Perform other related duties as required like booking transportation, air tickets, accommodation, catering and others

    Handling the petty cash

    Confirming and receiving registration fees and follow up issuing the related receipts through FD

    Assisting in processing the necessary payments for course faculty /speakers / instructors, part time supporting staff and all other service providers

    Assisting in issuing the required invoices through Finance Department, follow up outstanding payment and updating the financial statements

Job Specific Accountabilities Not Applicable for now
Required Skills Not Applicable for now
Preferred Qualification & Experience

  • Bachelor Degree / Diploma in related fields
  • Year Experience attending to customers, proficiency in Arabic and English
  • Excellent work experience and portfolio relevant to the expected job responsibilities
Job Location University of Sharjah (Main)
Competencies

  • Experience in working as an Executive Administrative Assistant
  • Demonstrated experience in office management,  time management and organization skills
  • Excellent verbal and written communication skills in both Arabic and English
  • Possess cultural awareness and sensitivity
  • Excellent communication skills with different levels, national and international organizations
  • Excellent IT user's competencies
  • Understand general university policy and procedures
  • Flexible and able to work under pressure, on week-ends and after working hours till late evenings according to the program needs
Job Criteria
Gender Male or Female
Qualification Bachelor's degree/higher diploma
Relevant Experience 1 or more
Living In UAE Open for all

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