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Job Details
Posting Date
11/09/2017
Expiry Date
25/09/2017 899-2017-09-11T07:51:01
Administrative Assistant
Category Academic Vacancies
College Engineering
Department Office of Engineering
Job Purpose

Administrative Assistant for University of Sharjah Clinical and Surgical Training Center

Providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

Main accountabilities & expectations

  • Provide office support services in order to ensure efficiency of the center
  • Implement and maintaining procedures /administrative systems
  • Typing/word processing , preparing letters, presentations and reports
  • Taking messages, arranging appointments, organizing meetings, maintaining diaries and scheduling courses  (in coordination with course instructors and coordinators)
  • Developing / maintaining the current filing system
  • Managing databases
  • Maintaining an adequate inventory of center supplies, stationary and kitchen stuff
  • Reporting any maintenance issues immediately to the responsible department
  • Collate, process and follow-up purchasing and services orders
  • Handle internal communications in Arabic and English with procurements, recruitments, maintenance, finance and other departments within University of Sharjah
  • Handle external communications in Arabic and English with suppliers, clients, partners, national, regional and international collaborators
  • regional and international collaborators
Job Specific Accountabilities Not Applicable for now
Required Skills Not Applicable for now
Preferred Qualification & Experience

  • Bachelor Degree / Diploma in related fields
  • Year Experience attending to customers, proficiency in Arabic and English
  • Excellent work experience and portfolio relevant to the expected job responsibilities
Job Location University of Sharjah (Main)
Competencies
  • Experience in working as an Executive Administrative Assistant
  • Demonstrated experience in office management,  time management and organization skills
  • Excellent verbal and written communication skills in both Arabic and English
  • Possess cultural awareness and sensitivity
  • Excellent communication skills with different levels, national and international organizations
  • Excellent IT user's competencies
  • Understand general university policy and procedures
  • Flexible and able to work under pressure, on week-ends and after working hours till late evenings according to the program needs

Job Criteria
Gender Male or Female
Qualification Bachelor's degree/higher diploma
Relevant Experience 1 or more
Living In UAE Open for all

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