Job Details
Posting Date
01/11/2021 Expiry Date 01/12/2021 Job Reference Number: 1522-2020-11-23T14:34:19
Payroll Officer
Category Non Faculty Vacancies
College Departments
Department Office of Vice Chancellor for Financial and Administrative
Job Purpose

To ensure accurate processing and recording of the University of Sharjah’s payroll, provide timely and accurate information, as well as participate in payroll processing and daily data entry/updates.

Main accountabilities & expectations
  1. Respond to inquiries and requests related to payroll entitlements, and provide assistance to academic and non-academic employees' inquiries related to their salaries such as payments, transfers, deductions, etc, in order to maintain good employee service
  2. Ensure that the payroll process is executed accurately and in a timely fashion, and that cost allocations are linked to the relevant cost centers.
  3. Process payments for full time and part time faculty and administrative employees in terms of: new hire, salary advance payments, allowances, personal loans, annual merit, promotion, annual air ticket allowance, deduction, over time, summer classes calculations for faculty.
  4. Handle payroll process with GPSSA (General Pension and Social Security Authority) in terms of: UAE nationals' payments and retirements.
  5. Process payments for full time and part time academic and non-academic employees in terms of: new hire, salary advance payments, allowances, personal loans, annual merit & promotion, annual air ticket allowance, deductions, over time, summer classes calculations for academic.
  6. Coordinate with HR department while processing the payroll to confirm approved absenteeism and all type of approved leaves.
  7. Process any deductions related to loans, unpaid leaves, end-of-service, and attendance violations.
  8. Ensure proper record keeping, document control and indexing of all payroll related documents into monthly payroll files and/or employee files as applicable, for the easy retrieval of documents as and when required.
  9. Reconcile payroll prior to transmission and validate confirmed reports, as well as provide and promote service excellence and foster effective teamwork and business relationships.
  10. Apply HR and payroll policies and procedures related to compensation and benefits, as well as ensure the integrity and confidentiality of the payroll process and details.
  11. Produce all payroll related reports, analysis, and statistics as requested by the line manager.
  12. Ensure the security, integrity and confidentiality of any incoming or outgoing financial information/data.
  13. Complete any other job-related tasks as assigned by line manager within the expected time limit.

Job Specific Accountabilities

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Required Skills
  • Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
  • Strong knowledge of payroll-related compliance and reporting requirements.
  • Knowledge of payroll operations preferably in higher education.
  • Time management skills.
  • Analytical and critical thinking.
  • Ability to handle confidential information with discretion.
  • High integrity and openness combined with commitment to good governance
  • Flexibility and ability to function effectively as part of a team
  • Excellent proficiency in MS office applications.


Preferred Qualification & Experience

  • Minimum of bachelor's degree in Business Administration, Finance, Accounting or a relevant discipline.
  • 2-3 years of UAE experience in similar role preferably in higher education institutions.
  • Priority is to UAE Nationals.


Job Location University of Sharjah (Main)
Competencies

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Job Criteria
Gender Male or Female
Qualification Bachelor's degree/higher diploma
Relevant Experience 2 or more
Living In UAE Open for all