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Payroll Officer |
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Category |
Non Faculty Vacancies |
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College
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Departments
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Department
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Office of Vice Chancellor for Financial and Administrative |
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Job Purpose
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To ensure accurate processing and recording of the
University of Sharjah’s payroll, provide timely and accurate information, as
well as participate in payroll processing and daily data entry/updates.
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Main accountabilities & expectations
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- Respond to inquiries and requests related to payroll entitlements, and provide assistance to academic and non-academic employees' inquiries related to their salaries such as payments, transfers, deductions, etc, in order to maintain good employee service
- Ensure that the payroll process is executed accurately and in a timely fashion, and that cost allocations are linked to the relevant cost centers.
- Process payments for full time and part time faculty and administrative employees in terms of: new hire, salary advance payments, allowances, personal loans, annual merit, promotion, annual air ticket allowance, deduction, over time, summer classes calculations for faculty.
- Handle payroll process with GPSSA (General Pension and Social Security Authority) in terms of: UAE nationals' payments and retirements.
- Process payments for full time and part time academic and non-academic employees in terms of: new hire, salary advance payments, allowances, personal loans, annual merit & promotion, annual air ticket allowance, deductions, over time, summer classes calculations for academic.
- Coordinate with HR department while processing the payroll to confirm approved absenteeism and all type of approved leaves.
- Process any deductions related to loans, unpaid leaves, end-of-service, and attendance violations.
- Ensure proper record keeping, document control and indexing of all payroll related documents into monthly payroll files and/or employee files as applicable, for the easy retrieval of documents as and when required.
- Reconcile payroll prior to transmission and validate confirmed reports, as well as provide and promote service excellence and foster effective teamwork and business relationships.
- Apply HR and payroll policies and procedures related to compensation and benefits, as well as ensure the integrity and confidentiality of the payroll process and details.
- Produce all payroll related reports, analysis, and statistics as requested by the line manager.
- Ensure the security, integrity and confidentiality of any incoming or outgoing financial information/data.
- Complete any other job-related tasks as assigned by line manager within the expected time limit.
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Job Specific Accountabilities
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Required Skills
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- Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
- Strong knowledge of payroll-related compliance and reporting requirements.
- Knowledge of payroll operations preferably in higher education.
- Time management skills.
- Analytical and critical thinking.
- Ability to handle confidential information with discretion.
- High integrity and openness combined with commitment to good governance
- Flexibility and ability to function effectively as part of a team
- Excellent proficiency in MS office applications.
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Preferred Qualification & Experience
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- Minimum of bachelor's degree in Business Administration, Finance, Accounting or a relevant discipline.
- 2-3 years of UAE experience in similar role preferably in higher education institutions.
- Priority is to UAE Nationals.
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Job Location
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University of Sharjah (Main) |
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Competencies
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Job Criteria
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Gender |
Male or Female |
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Qualification |
Bachelor's degree/higher diploma |
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Relevant Experience |
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Living In UAE |
Open for all |
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Nationality |
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