Job Details
Posting Date
28/04/2021 Expiry Date 28/05/2021 Job Reference Number: 1650-2021-04-28T11:34:36
Store Officer
Category Non Faculty Vacancies
College Departments
Department Central Laboratories
Job Purpose

To oversee administrative and logistical activities for the Central Laboratories, as well as plan and perform tasks that involves ordering, receiving, inspecting, returning, unloading, shelving, packing, and maintaining a perpetual inventory of supplies and equipment at the Central Laboratories stores.

Main accountabilities & expectations

Oversee and administer store operations at the Central Laboratories, including maintaining inventory and using inventory management software to prepare purchase requests for stock replacements.

Ensure that the requested items have been received correctly and according to the specifications identified in purchasing request. As well as prepare the related technical reports accordingly within the required time


Maintain receipts, records, and warranty documentations.

Receive and review all Central Labs materials, equipment and supplies from the approved providers, as well as maintain a filing system to store all relevant documents.

Oversee and inspect the delivery of merchandise following an established schedule and coordinate special deliveries by transmitting the necessary details lo the relevant labs.

Follow up with suppliers in order to make sure items are delivered in a timely manner , as well as ensure that the end-user has received the correct items.

Coordinate with the "Asset Management Section" once receiving any new equipment at the Central Labs, as well as provide them with any related documents.

Manage the Banner system by entering all the completed purchasing orders related to the Central Labs, in order for the Finance Department to complete their processes and release the payments to the suppliers.

Monitor stock levels and available materials, and prepare constant reports, statistics and requests accordingly.

Ensure that Health and Safety standards are implemented at all time s, and report any matters of concern to the line manager and/or related personnel in order to take action.

Complete any other job-related tasks as assigned by line manager within the expected time limit.

Job Specific Accountabilities

Operationa l Plans

IParticipate in developing the department/college's operational and business plans, and contribute in its execution,  in  line  with  the  department/college's  strategy  in  order  to  support  the achievement  of  the

University's strategic objectives.

Continuous Improvement

Provide input to enhance the processes and procedures that help implement the relevant best practices.

Follow all relevant processes, standard operating procedures, and instructions accurately to ensure that job tasks are carried out in a controlled and consistent manner.

Systems, Processes and Reports

Generate relevant reports and ensure that they are prepared timely and accurately, and meet the department's requirements and standards.

Operate the required software/hardware accurately and effectively.

Required Skills
  • Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
  • Excellent proficiency in MS office applications.
  • Knowledge of storekeeping and inventory control procedures, recordkeeping and other clerical procedures.
  • Analytical mind with ability to make accurate mathematical computations.
  • Attention to detail.
  • Good physical form and ability to carry heavy items.
  • High integrity and openness combined with commitment to good governance.
  • Flexibility and ability to function effectively as part of a team.

Preferred Qualification & Experience

  • Minimum of a Diploma in Supply Chain Management, Logistics, or a relevant discipline.
  • 2-3 years of UAE experience in similar role preferably in higher education institutions.
  • Valid UAE driver's license.
  • Priority is to UAE Nationals.

Job Location University of Sharjah (Main)

  • Laboratory Officer and Staff
  • Financial Control and Operations Department
  • FMP Department (Asset Management Section)


  • Suppliers/ Vendors
  • External Auditors

Job Criteria
Gender Male or Female
Qualification Certification/diploma
Relevant Experience 3 or more
Living In UAE Open for all
Job has been Closed