Job Details
Posting Date
26/09/2021 Expiry Date 03/10/2021 Job Reference Number: 1678-2021-09-26T08:28:42
Procurement Officer
Category Non Faculty Vacancies
College Departments
Department Procurement Department
Job Purpose

To handle all purchasing and supplier relation activities at the University of Sharjah and handle the responsibility of evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient, of high quality, and in line with the processes and procedures of Procurement Department and UoS By-laws.

Main accountabilities & expectations
  1. Perform all procurement and contracting activities including pre-qualification, tender management, negotiation and preparation of contracts, while following and enforcing the university's procurement policies and procedures at all times.
  2. Manage and process purchasing requests colleges/departments by preparing proposals based on their requirements and specifications, and maintain constant communications with the decision makers regarding any changes or issues.
  3. Assist in negotiating prices with external suppliers to secure competitive pricing while still maintaining a quality product, and help identify cost reduction opportunities to achieve financial goals.
  4. Prepare and draft contracts, and help negotiate terms and conditions of all relevant contracts in order to maintain quality assurance and provide UoS with reliable goods and services.
  5. Track payments, deadlines, authorizations and correspondences related to pending, ongoing, or completed contracts. As well as maintain detailed and organized files for future reference.
  6. Keep track of all purchased products and keep detailed records to track delivery status and confirm that received products satisfies the College/Department's requirements.
  7. Monitor vendor/supplier performance against contract, and ensure that supplier contracts have well defined performance criteria (e.g. delivery times, product/service quality, pricing levels, product ranges, request for quote response times).
  8. Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations, and report any matters of concern to the line manager as required.
  9. Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
  10. Research and evaluate prospective suppliers, conduct relevant due diligence on new and existing suppliers, maintain and update supplier information such as registration certificates, commercial licenses, insurances, qualifications, delivery times, product ranges.
  11. Assist in building good relations with stakeholders in the university and regular external vendors/suppliers.

Job Specific Accountabilities --
Required Skills
  • Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
  • Extensive knowledge of supply chain management.
  • Robust knowledge of FIDIC conditions of contract and contract types such as Lumpsum, Remeasured, Design & Build.
  • Negotiation skills
  • Project and time management skills.
  • Analytical and critical thinking.
  • High integrity and openness combined with commitment to good governance.
  • Excellent attention to detail and ability to absorb high volume of information.
  • Flexibility and ability to function effectively as part of a team.
  • Excellent commercial business acumen.
  • Self-motivated with the ability to work effectively under minimal supervision.
  • Ability to exercise initiative, implement change and continuous improvement.
  • Ability to balance competing priorities to ensure planned and unexpected objectives and deadlines are met. 
Preferred Qualification & Experience

  • Minimum of bachelor's in Business Administration, Supply Chain Management or a relevant discipline.
  • 2-4 years of UAE experience in similar role preferably in higher education institutions.
  • Professional qualifications in procurement and supply such as CIPS (Certificate in Procurement and Supply Operations), CSCP (Certified Supply Chain Professional), CLSCMP (Certified Logistics & SCM Professional), etc. will add an advantage.
  • Priority is to UAE Nationals.


Job Location University of Sharjah (Main)
Competencies

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Job Criteria
Gender Male or Female
Qualification Bachelor's degree/higher diploma
Relevant Experience 2 or more
Living In UAE Open for all
Job has been Closed