Job Details
Posting Date
07/10/2021 Expiry Date 07/11/2021 Job Reference Number: 1694-2021-10-07T11:18:07
Registration Officer
Category Non Faculty Vacancies
College Departments
Department Registration Department
Job Purpose

To support the implementation of the University of Sharjah's registration policies and procedures by monitoring the process and ensuring its compliance with the University's goals and bylaws to ensure a smooth process.

Main accountabilities & expectations

  1. Support the implementation of University's registration procedures for semester based programs by monitoring the process and ensuring its compliance with the University goals to ensure a smooth process.
  2. Perform registration functions by ensuring course availability, declaration of major, change of major, drop-add of courses and withdrawal to ensure students' lists are continually update.
  3. Assist in maintaining the class schedule and ensure that academic schedules are uploaded and updated on the registration system accurately on a semester basis.
  4. Respond proactively to students by providing them with varied information and reports concerning their academic status. As well as communicate with students via text messages, e-mails and answering telephone calls to convey requirements in a timely manner.
  5. Assist in verifying students' final grades, CGPA calculations and academic standings, as well as handle grade changes and release final grades to students.
  6. Coordinate with the Study Planning and Scheduling section to ensure the availability of required courses/sections for freshmen, sophomore, senior, and expected to graduate students, and upload the final course schedules on the registration system each semester/academic year.
  7. Prepare and review lists of students under academic probation and who are subject to expulsion, and process their decisions in accordance to UoS's by-laws.
  8. Review and verify the list of "expected to graduate" students ensuring they have completed their graduation requirements. As well as process graduation decisions and dates for each student.
  9. Maintain constant communication with students in order to keep them updated regarding any new requirements, changes in the bylaws, or any other documents related to their academic status.
  10. Maintain the security and confidentiality of any student information/data, as well as prepare student lists, reports, and statistics when requested by line manager.


Job Specific Accountabilities --
Required Skills

  • Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
  • Excellent working knowledge of personal computer applications with an emphasis on MS office applications.
  • Knowledge of Banner and/or Blackboard Systems is a plus.
  • Excellent customer service skills.
  • Good interpersonal skills.
  • Time management skills.
  • Organization skills.
  • Attention to detail.
  • Ability to organise and prioritise multiple tasks and produce reports under strict guidelines.
  • High integrity and openness combined with commitment to good governance.
  • Flexibility and ability to function effectively as part of a team.


Preferred Qualification & Experience

  • Minimum of bachelor's degree in Business Administration, MIS, IT or a relevant discipline.
  • 2-4 years of UAE experience in similar role preferably in higher education institutions.

    Priority is to UAE Nationals.


Job Location University of Sharjah (Main)
Competencies

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Job Criteria
Gender Male or Female
Qualification Bachelor's degree/higher diploma
Relevant Experience 2 or more
Living In UAE Open for all