Job Details
Posting Date
22/09/2022 Expiry Date 22/10/2022 Job Reference Number: 1953-2022-09-22T11:14:23
Talent Acquisition Officer
Category Non Faculty Vacancies
College Departments
Department Human Resources Department
Job Purpose

To be responsible for sourcing, attracting, interviewing, hiring and onboarding talent at the University of Sharjah, as well as promote a the university's brand through recruitment initiatives and events, and offer support and guidance to colleges and department regarding their recruitment needs as per UoS regulations, bylaws, and procedures.

Main accountabilities & expectations
  1. Receive and review all Talent Requisition Forms ensuring that all the required information is available, the required approvals are obtained, and the relevant Job Description is attached in order to draft and prepare the necessary job vacancy postings as per the "Job Vacancies Posts Drafting Guidelines".
  2. Source applicants through external, internal and online channels as per the approved Talent Acquisition Sourcing Plan, such as UoS job opportunities page, UoS Alumni Office, DHR (Directorate of Human Resources-Sharjah Government), external postings through professional networks and agencies, etc.
  3. Review and assess submitted CVs, qualifications, experience letters, and other related documents, and eliminate applications that do not meet UoS's employment conditions and/or do not match the job's requirements. As well as identify candidates who will undergo phone screenings if needed.
  4. Conduct phone screening interviews in order to help identify the most suitable candidates for the job, as well as submit interview results and recommendations to the Head of Talent Acquisition Section to review and process.
  5. Manage the interview process by developing the schedules with the Head of Talent Acquisition, Line Managers and other delegates when needed, informing candidates about the interview schedules as well as providing them with any required information to ensure their readiness for the interview.
  6. Contribute as a member of the interview panel, by preparing suitable interview questions that reflect the requirements for each position based on the job description in order to help select the right candidate for the job.
  7. Keep all job applicants constantly informed about the status of their applications including those who will proceed to the first and/or second interviews, and those who were eliminated during the screening or interview process.
  8. Follow up with candidates to ensure they complete all procedures related to their appointment such as complete any required technical and psychometric exams, review and sign job offers, and submit all related documents such as medical certificate, certificate of good conduct, attested degrees, marriage certificate, joining date, etc.
  9. Manage the security clearance process for successful candidates and ensure that all required forms and documents are completed correctly. As well as submit security clearance forms to the Passport Section and coordinate with them regarding the approval status and visa applications for new academic and non-academic staff, and take the necessary action in case any Security Clearance application is not approved.
  10. Prepare the Employment Offer for both academic and non-academic staff and maintain the necessary approvals, as well as report any declined offers to the line manager in order to take action.
  11. Prepare security clearance forms for successful job candidates and ensure that all required documents are attached. As well as coordinate with the Passport Section regarding the status of security clearances and visa applications for new academic and non-academic staff.
  12. Coordinate with the concerned departments in order to complete new joiner related requests and arrangements such as air-ticket reimbursement requests, accommodation for academic staff inside or outside the campus, email accounts and any required access, air-tickets and hotel bookings, and airport pick up services.
  13. Create employees files and enter the required data for new academic or non-academic staff in HR system, prepare the personnel action form and send the completed file for final auditing.

Job Specific Accountabilities --
Required Skills --
Preferred Qualification & Experience

  • Minimum of bachelor's degree in Business Administration, Human Resources or a relevant discipline.
  • 2-4 years of UAE experience in similar role preferably in higher education institutions.
  • A professional Human Resources certification (such as CIPD, SHRM, etc.) is a plus.
  • Priority is to UAE Nationals.


Job Location University of Sharjah (Main)
Competencies

  • Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
  • Familiarity with social media, C.V. databases, and professional networks.
  • Experience with full-cycle recruiting, using various interview techniques and evaluation methods.
  • Good follow up and tracking skills resulting in the timely completion of multiple assignments.
  • A keen understanding of the requirements for each role.
  • Good interpersonal and communication skills.
  • Time management skills.
  • Knowledge of ERP Systems related to HR operations would be an advantage.
  • Ability to handle confidential information with discretion.
  • Attention to detail and problem solving skills.
  • Flexibility and ability to function effectively as part of a team.
  • High integrity and openness combined with commitment to good governance.
  • Proficiency in MS office applications.
Job Criteria
Gender Male or Female
Qualification Bachelor's degree/higher diploma
Relevant Experience None
Living In UAE Open for all
Nationality United Arab Emirates