Job Details
Posting Date
07/02/2016 Expiry Date 07/03/2016 Job Reference Number: 278-2015-03-02T10:36:42
Purchasing Analyst
Category Non Faculty Vacancies
College Departments
Department Purchasing Department
Job Purpose

Ensuring provision of satisfactory purchasing services to all colleges and Departments of the University as referred in the policy of the Procurement Department.

Main accountabilities & expectations

The main responsibility of the Purchasing Analyst are :


  • Administer and coordinate with various Departments/Sections /units throughout the university; to ensure efficient and cost-effective Procurement process.
  • Ensure efficient & cost-effective provision of Services/items in a timely manner; to all university Colleges/ Departments/Sections /units as per applicable policies & procedures.
  • Perform bidder pre-qualification, bidder lists, bid solicitation, bid analysis, negotiation and commitment/rewarding of purchase orders.
  • Prepare relevant Bids tabulation & comparison sheets/reports for processing of Purchase Orders and/or annual Contracts.
  • Issuance of Purchase Orders and annual agreements; as per the university relevant policies & procedures.
  • Follow up delivery/implementation of Purchase Orders and/or agreements with vendors.
  • Prepare and update the qualified suppliers list & advise vendors of their performance indicators.
  • Processing financial obligations toward Vendors & Service Providers, as per contractual terms & conditions.
  • Perform administration of purchase orders, following contractual commitments and engineered technical specifications; in coordination with the request originator.
  • Perform and administer establishment of annual Agreements/Contracts; through tendering, evaluation of Commercial bids & assist in negotiation meetings with vendors; as per relevant ECAE policies & procedures.
  • Attend meetings with Vendors & Service Providers to assist director of Procurement to evaluate proposed Services/items and relevant contractual terms & conditions.
  • Prepare relevant notes/reports; to assist Director Procurement and the Purchasing Committee in decision-making process.
  • Ascertains that the Work Service Policies and Procedures of the Procurement department are fully understood and strictly followed and coordinates activities though the cycle.
  • Assist in the preparation of the Procurement department's budget
  • Administer, control and coordinate budget and expenditures.
  • Manage and ensure timely completion of projects within the fiscal year and appropriated funding level.
  • Use excellent customer service skills, establish and maintain effective working relationship with other employees, public officials, and members of the general public.
  • Review and respond to vendor protests.
  • Measure vendor performance. Cancel contract, suspend or implement debarment proceedings on vendors not meeting performance requirements.
  • Performs other similar or related duties as and when assigned by the Director of Procurement

Job Specific Accountabilities
Required Skills
Preferred Qualification & Experience
  • Bachelor's degree in relevant field or equivalent.
  • Additional qualification will be an advantage (i.e. Certified Purchasing Professional).
  • 5 years' experience in the field or equivalent.
  • Experience with drafting and review purchase agreements and service contracts

Job Location
  • Excellent communication skill in English, Knowledge of Arabic is a plus
  • Experience with ERP system for purchasing and materials management
  • Exposure to procurement process
  • Advising Functional Review Teams
  • Participating in bid reviews

Job Criteria
Gender Male or Female
Qualification Bachelor's degree/higher diploma
Relevant Experience 5 or more
Living In UAE Open for all
Job has been Closed