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Main accountabilities & expectations
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- Provide office support services in order to ensure efficiency of the center
- Implement and maintaining procedures /administrative systems
- Typing/word processing , preparing letters, presentations and reports
- Taking messages, arranging appointments, organizing meetings, maintaining diaries and scheduling courses (in coordination with course instructors and coordinators)
- Developing / maintaining the current filing system
- Managing databases
- Maintaining an adequate inventory of center supplies, stationary and kitchen stuff
- Reporting any maintenance issues immediately to the responsible department
- Collate, process and follow-up purchasing and services orders
- Handle internal communications in Arabic and English with procurements, recruitments, maintenance, finance and other departments within University of Sharjah
- Handle external communications in Arabic and English with suppliers, clients, partners, national, regional and international collaborators
- Perform other related duties as required like booking transportation, air tickets, accommodation, catering and others
- Handling the petty cash
- Confirming and receiving registration fees and follow up issuing the related receipts through FD
- Assisting in processing the necessary payments for course faculty /speakers / instructors, part time supporting staff and all other service providers
- Assisting in issuing the required invoices through Finance Department, follow up outstanding payment and updating the financial statements
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