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Job Details
Posting Date
18/Feb/2026 Expiry Date 11/Mar/2026 Job Reference Number: 2577-2026-02-18T12:25:07
Sr. Support Services Officer
CATEGORY Non Faculty Vacancies
College Departments
Department Center for Continuing Education & Professional Development
Job Purpose

​As the Sr. Support Services Officer and a member of the Center of Continuing Education and Professional Development team, you are expected to provide a high-level of coordination for all administrative and training initiatives undertaken by the Department/College of Scientific and Consultancy Services, as well as contribute to all marketing initiatives that helps the Department/College reach a wider audience inside and outside the University of Sharjah.​
Main accountabilities & expectations

1. Review and understand all relevant UOS policies and procedures in order to be able to carry out daily work tasks as accurately and efficiently.
2. Assist visitors, organizations and suppliers regarding consultancy and training services provided by the Department/College via phone, email or in-person, and answer their questions and enquiries accurately and professionally.
3. Perform administrative and Department/College support activities, duties may include filter phone calls, receive and direct visitors, type documents, create spreadsheets/presentations and filing.
4. Prepare, revise, and update all consulting contracts with internal departments, external organizations and consultants. As well as, review and understand the terms of each contract and ensure the proper implementation of these terms.
5. Organize presentations and meetings with the different stakeholders to highlight the consultancy and training services provided by the Department/College.
6. Manage the schedules for all projects in-progress, follow up on their status, and report any issues to the line manager to ensure the timely delivery of these projects.
7. Follow up with the Financial Control and Operations Department regarding any expenses, payments or other financial matter related to projects implemented by the Department/College.
8. Manage and update an accurate database of consultation activities, and contact information for consultants and clients.
9. Assist in the preparation of the annual college budget in coordination with the line manager and relevant stakeholders, as well as handle the college’s petty cash and monthly expenditures.
10. Maintain Department/College related documents and financial records, by creating and updating an electronic and hard copy filing system.
11. Arrange and schedule meetings as directed by the line manager, and notify attendees and coordinate with them, as well as prepare and distribute the minutes of meeting.
12. Prepare various reports, data collection, analysis and statistics related when requested by the line manager.
13. Complete any other job-related tasks as assigned by the line manager in the concerned college/department within the expected time limit.​

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Required Skills

▪ Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
▪ Excellent working knowledge of personal computer applications with an emphasis on MS Office applications such as Excel, Word, and Teams.
▪ Advanced ability to use calendar software effectively.
▪ Advanced ability to manage time effectively to meet deadlines.
▪ Excellent organizational skills and a high level of coordination.
▪ Excellent ability to actively listen and understand the needs and instructions of the line manager.
▪ A keen eye for detail to ensure accuracy and completeness of assigned tasks.
▪ Ability to handle sensitive information with discretion.
▪ Ability to work effectively within a team environment.​
Desirable Requirements

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▪ Minimum of a bachelor’s degree in Business Administration, Office Management, or a similar discipline.
▪5-6 years of UAE experience in a similar role, preferably in higher education institutions.
▪ Priority is to UAE Nationals.​
Job Location
Job Criteria
Gender , Male, Female,
Qualifications Bachelor's degree/higher diploma
Relevant Experience 5
Living In UAE Open for all
Nationality , All,
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