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Graduate Studies Officer |
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CATEGORY
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Non Faculty Vacancies |
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College
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Graduate Studies and Research
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Department
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Graduate Studies Department |
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Job Purpose
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As Graduate Studies Officer you are requeted to provide high-level administrative coordination and project support for the College of Graduate Studies, ensuring the seamless management of the postgraduate student lifecycle—including admissions, registration, and academic progression—in strict accordance with the University of Sharjah’s policies, regulations, and strategic objectives.
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Main accountabilities & expectations
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1. Evaluate incoming postgraduate applications (Master’s and Ph.D.) to verify eligibility and document authenticity in strict alignment with university admission standards.
2.Facilitate and issue admission decisions for both new and transfer students, ensuring all prerequisites are met.
3.Prepare and distribute formal acceptance letters following the Chancellor’s approval, enabling students to proceed with the registration process.
4.Monitor and follow up with various colleges regarding essential postgraduate documentation, including thesis proposals, supervisor assignments, examining committee formations, and final thesis results.
5.Process and track student-related requests such as Teaching Assistant (TA) scholarships, incomplete grade reports, and withdrawal requests.
6.Compile, analyze, and present statistical reports concerning student enrollment, registration trends, graduation lists, and students on academic probation.
7.Stakeholder Liaison: Act as the primary point of contact for the College, managing inquiries from internal and external stakeholders regarding postgraduate programs, admission requirements, and registration procedures.
8.Perform high-level administrative tasks, including managing office communications, directing visitors, and preparing professional presentations and spreadsheets.
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Required Skills
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Excellent oral and written communication skills and the ability to draft formal institutional correspondence, including acceptance letters and official reports, with a high degree of professional etiquette, in both Arabic and English.
▪Excellent working knowledge of personal computer applications with an emphasis on MS Office applications such as Excel, Word, and Teams.
▪Ability to use complex formulas (e.g., XLOOKUP, COUNTIFS, Nested IFs) and Pivot Tables to manage large datasets of over 3,000 rows.
▪Ability to navigate the Banner database to manage student admissions, registration, and academic history.
▪Ability to perform regular data audits within the system to ensure 100% accuracy in student records and personal information.
▪Ability to create automated tracking sheets and visual dashboards to report on enrollment trends, graduation rates, and academic probation status.
▪A good understanding of the University of Sharjah’s academic policies, bylaws, and the specific grading scales used for postgraduate programs.
▪Familiarity with digital document management and automated approval workflows to streamline the processing of thesis proposals and scholarship applications.
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Desirable Requirements
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▪Minimum of a bachelor’s degree in Business Administration, MIS, or a relevant discipline.
▪2-4 years of UAE experience in a similar role, preferably in higher education institutions.
▪Priority is to UAE Nationals.
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Job Location
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University of Sharjah (Main) |
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Job Criteria
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Gender |
, Male, Female, |
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Qualifications |
Bachelor's degree/higher diploma |
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Relevant Experience
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2 |
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Living In UAE |
Open for all |
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Nationality |
, All, |
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